Secure your Date!
A non-refundable payment of $1,000 for Friday/Sunday and $2,000 for Saturday Dates is required to secure your date.
$500 of the initial payment is retained as a security deposit. The remaining amount paid will be applied towards the event Invoice.
A contract will then be presented to the Patron to guarantee the date. A reservation is considered confirmed only when the deposit and Contract have been received and signed by both parties.
Security deposit is subject to be refunded to the Patron less any damages, losses or any additional charges incurred but remain unpaid by the Patron.
A non-refundable deposit of 50% of the estimated invoice is required six (6) months prior to your scheduled event. If this deposit is not received at this time, we reserve the right to release the date.
Final payment is due five (5) business days prior to the event. An itemized invoice will be presented for verification of the guaranteed attendance and services provided. All prices are based on the guarantee number of attendance or the actual number of attendance, which ever is higher. All changes or cancellations thereafter must be given to The Blue Heron in writing and signed by both parties for acknowledgment.
Minimums & Pricing
A guaranteed attendance figure is required seven (7) business days prior to the function date. This figure will be considered the minimum attendance of guests for billing purposes. No reductions in attendance number or food quantities will be accepted after the final guarantee number has been given. Saturday events, May through October, require a minimum of $11,000.00 subtotal. There is no minimum on events November through April.
All events are subject to a room rental although the charge is included in our wedding packages. The room rental for a Wedding Reception on Saturdays in season is $2,000.00 and $1,000.00 for other dates. The room rental is for a five (5) hour period and must be completed by midnight.
The Blue Heron allows on-site Wedding Ceremonies for an additional fee. Additional time is allotted for the Ceremony as well as day of photography.
Rentals & Handling
Room Rental includes an additional two hours for vendor set up and an hour for tear down. Should your event require additional time all additional hours will be billed at $100.00 per half hour. Any extension of time above the Contracted time must be approved in advance and is subject to additional fee’s.
All rentals must be processed through the Sales Office with the exception of wedding cakes and florals. Vendors hired by client are not permitted to bring outside rentals in. Specialty cakes are allowed at a $.75 per person fee. This includes the cutting, plating and serving of the cake
There will be a 21% facility and handling charge and a 7% state sales tax added to all food, beverage and rental sales. Non-profit organizations that are hosting fundraisers may qualify for tax exempt status, please contact the Office Manager for verification.
The Blue Heron does not permit affixing any materials to the walls, floors, fixtures or ceiling with nails, staples, tape or other substances, unless prior approval is received from the event coordinator. Table decorations are also subject to the event coordinator’s approval. The Blue Heron does not allow open flames. Use of fake floral petals on the lawn will incur a $100.00 clean up fee. Use of confetti on the property will incur a $50.00 clean up fee.
Security & Liability
The Blue Heron requires a minimum of one security guard per every 250 people be on the premises during the hours of the scheduled event that have an alcoholic bar. The Blue Heron provides the security guards at the expense of the patron. The charge per guard is 40.00 per hour.
The Blue Heron reserves the right to inspect and control all private functions. Liability for damages to the premises will be charged to the function/patron and billed based on actual repair or replacement costs.